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New Researchers' Library Guide

A guide to Library resources and services for research staff and graduate research students new to the University of Melbourne

  Publish and Share

Research OutputsPublish and Share your Research

If you are actively researching, you should:

  • Set up your researcher profiles in Themis Research and Elements, the institutional publication management system.
  • Register for an ORCID (if you haven't already), connect your ORCID to your Elements account and maintain your ORCID profile regularly to facilitate accurate attribution of your outputs.
  • Be familiar with the authorship policies and understand how paths to open access can help make your work more visible.

Quick Links

  • Find An Expert Profile

    Learn how to update your Find an Expert profile via Themis and Elements. 



  • Your ORCID

    Claim your ORCID and link it to Elements, Scopus Author ID, ARC RMS and other publication management systems. 



  • Open Research

    Learn how Open Research can help disseminate your research as widely as possible.



Preparing to submit your thesis, publish, and share for visibility

Update your Themis Research profile

Log in to Themis, go to UOM Research Self Service, select Themis Researcher Profile, Select Public Staff profile and provide the following:

  1. Head and shoulders photograph.
  2. Nine keyword phrases to describe your research areas.
  3. Short succinct biography that describes your current research.
  4. Supervision statement and your availability to supervise GR.
  5. Contact phone number.
  6. Continue to Elements to update publications/outputs.

 Update your Themis record

Find an Expert

You are assigned a Find an Expert profile when:

  • You are an Academic fixed term, continuing or honorary staff member
  • You have at least one publication in Elements
  • And/or a research grant in Themis agreements module

Note: You will be able to locate your profile by searching by your first and last name in Find an Expert.

 Updating your Find an Expert profile

Manage your research outputs in Elements

Elements is the institutional publication management system used for research reporting:

  • It is essential that researchers keep their publication records up to date in Elements, as this ensures the information is available for reporting, promotion and grant application purposes.

Minerva Access is the institutional open access repository:

  • You can upload research outputs to Minerva Access through your Elements account.
  • The data from Elements and the open access files from Minerva Access are made available on your Find an Expert profile.

Find more information about the process of managing research outputs on the Research Gateway.

 Go to Elements to update your publications

Setup and maintain your ORCID

The university has mandated that all academic staff and graduate research students need to create and maintain an ORCID. That means you need to:

  • Register for an ORCID (if you haven't already).
  • Connect your ORCID to your Elements account.
  • Maintain your ORCID profile over time.

Having an ORCID will benefit you in the following ways:

  • You can distinguish yourself and correctly attribute your publications and data.
  • You can reduce repetitive form-filling and share data with other publication systems.
  • You can improve the visibility of your research.
  • You can keep one ORCID through your career, irrespective of place and name changes.
  • You can create a record of your research activity and achievements.

Graduate researchers, are you ready to submit a thesis? You need an ORCID. Read about requirements for thesis submission.

Researchers will also need an ORCID throughout the research lifecycle.

 Follow this guide to set up your ORCID correctly

Getting started with Open Access

Researchers need to uphold the  Principles for Open Access to Research Outputs at Melbourne.

To help you achieve this, the Open Research Library Guide provides an introduction to:

  • Benefits of publishing OA research
  • Learn which publishers offer UoM researchers discounts on APCs
  • How to upload datasets on Melbourne.Figshare
  • How to cite open code.

You can also get more information and answers to any questions you have the Researcher@Library sessions on Public Access and Your Thesis.

 Open Research library guide

Authorship Policy MPF1181

This policy applies to all University research outputs, including journal articles, books and book chapters, conference abstracts, creative works, performances and other scholarly works. It also applies to web-based publications including personal or professional blogs and the making of any form of research output available over the Internet.

Steps for submitting your thesis

When you are ready to submit your thesis for examination, there are some important decisions to take with your supervisor. This checklist ensures that you don't forget anything important.

Publishing and sharing

To help target the best and most appropriate journals, conferences or other outlets to publish your research outputs:

Tips on how to promote your research and profile as a researcher

Now that you and your colleagues have completed all data collection, data analysis and published the findings, it is time to disseminate your publications widely:

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