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Readings Online User Guide

Guide for academic staff using Readings Online.

Add readings manually


1. Add new

  • Login to the LMS  and open your subject page and then click on the link for Readings Online.
  • Click on the Add button from the drop down menu and click on the appropriate reading type.
  • For more information on what to include in different reading types see Add readings FAQ


2. Availability

  • Under Availability, select the period that the journal article link will be active for. 
  • Standard teaching periods are listed under Existing sessions. 
  • Custom dates can be entered if required, for example for an intensive subject.


  • Click Yes if a reading is required or No if it is not.  Include any notes for students in For Students. Notes for the Readings Online team can be included in For Library.  Then click Submit.
  •  A system generated email will be sent to you once the RIS file has been submitted.  This email can be deleted once received.


3. Enter the information on the reading

  • Ensure that all required fields (marked with a red asterisk) are complete.  
  • The citation details can be cut and paste from the reading list or the LMS where possible. 


4. Upload either a pdf of the article or a link to the article

  •  To upload the scanned pdf:
     i. Under Kind click on File
    ii. Click on Select the PDF file of the reading from your computer
  • To add a link to an electronic journal article if it was not possible to upload a RIS file:

 i. Under Kind click on Link

ii.  Paste the stable or permanent link into the dialogue box.


  • Do not use the Locate option as there will be no reading available for students to access and this reading will be rejected by Readings Online staff.
  • Do not upload a pdf from a database as this is not permitted under our database library agreement. Please link directly to the article. 

5. Review

  • Review the data entered to make sure there are no errors or spelling mistakes before clicking on  ‘Submit’


6. Your request has been received

  • On the Readings Online home page, a green banner should appear advising that the request has been received and will be reviewed.  The new article should appear in the ‘Ungrouped readings’ section of the screen at the bottom of the list.
  • If the article does not appear click Refresh to view an updated screen.
  • Uploaded PDFs will be labeled ‘Submitted” as these need to be reviewed for copyright compliance before the reading can become available to students.   
  • The article should generally be available within 48 hours, however this may take longer in the weeks immediately prior to the start of semester due to the large volumes of articles.


7. Test link

  • Once the article has been approved, test the link to ensure that the journal article will open correctly.

8. Check citation details

  • Click on the journal article title to view the full citation and check that the citation is correct. 




A link to an electronic resource 

  • Will be ‘Active’ if the availability period has started or ‘Pending’ .
  • Test link by clicking on the globe icon.

PDF file 

  • Will be reviewed for copyright compliance. 
  • This usually takes 48 hours but may be longer in peak periods
  • Once approved, test that the document opens correctly.