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Readings Online User Guide

Guide for academic staff using Readings Online.

Add readings using reference management software

 

BEFORE YOU START

 

What is RIS?

  • RIS is a standard file format for citations
  • RIS saves you time in Readings Online
 
  • If you upload an RIS file to Readings Online it automatically fills in details of your reading.
     
  • RIS files are available from
  • Check all details are correct in your reference management software before you upload the file. Errors cannot be changed once the file is uploaded.

 


1. Add new reading

  • Login to the LMS  and open your subject page and then click on the link for Readings Online.
  • Click on the Add button from the drop down menu and click on the Readings from file option.


2. Select RIS file

  • Click on the ‘Select a file’ and navigate to the location where you saved the RIS file.  This is usually your Downloads folder. 
  • Select the file and click Open.  The file should now appear in the field.

 

4. Select availability period

  • Under Availability, select the period that the journal article link will be active for. 
  • Standard teaching periods are listed under Existing sessions. 
  • Custom dates can be entered if required, for example for an intensive subject.

 

5. Indicate required readings

  • Click Yes if a reading is required or No if it is not. 
  • Include any notes for students in For Students.
  • Notes for the Readings Online team can be included in For Library
  • Click Submit.

          

 

6. Refresh page

  • On the Readings Online home page, click Refresh (F5) and the new article will appear in the ‘Ungrouped readings’ section of the screen, with the newest articles listed last.

 

 

7. Test the link to fulltext

  • Clicking on the globe icon.
  • Depending on the database the article may only link to the abstract.
  • You will need to ensure the link is directing them to the full text of the article.

 

8. Check reading details

  • Click on the reading title to view the full citation and check that the citation is correct. 

 

 

 

WHAT
HAPPENS
NEXT?

 

Email

  • A system generated email will be sent to you once the RIS file has been submitted.  This email can be deleted once received.

A link to an electronic resource 

  • Will be ‘Active’ if the availability period has started or ‘Pending’ .
  • Test link by clicking on the globe icon.

PDF file 

  • Will be reviewed for copyright compliance. 
  • This usually takes 48 hours but may be longer in peak periods
  • Once approved, test that the document opens correctly.