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Step 1: Sign up to Mendeley Institutional Edition

Step 1: Sign up for Mendeley Institutional Edition

Step 1: Sign up for Mendeley

1. Create a free account at using your email address. If you have a personal username and password for another Elsevier product, such as ScienceDirect, Scopus, SciVal or ClinicalKey, the same login details will work here in Mendeley.
Note: Mendeley has recently changed the authentication process - for password errors on accounts see What should I do if I’m being asked to confirm my account when trying to sign in?

2. Upgrade to the Institutional Edition by visiting the University of Melbourne Mendeley Group page. You should then receive an email which confirms your account has been upgraded.

3.You will then be able to access your Institutional Edition account via

Important Notes:

  • Maintaining access to the Institutional Edition you will need to re-verify your account via the University of Melbourne Mendeley Group page at least once every 12 months.
  • Converting from a personal account to the Institutional Edition - If you have an existing Mendeley account using a personal email address and wish to join the University of Melbourne Institutional Edition. Login to your account, go to settings, change your email address to your address. Follow the instructions at Step 2 above.
  • Before you graduate or leave the University you will need to login into your account change your email address to a personal email account to maintain access to your Mendeley account. Once you leave, your access to the Institutional Edition will cease and will revert to a personal account.


  • 100 GB personal storage instead of 2 GB with the 'free account'.
  • 100 GB shared storage instead of 100 MB with the 'free account'.
  • Unlimited private groups of up to 100 collaborators instead of 5 private groups of up to 25 collaborators.

Step 2: Download Mendeley Desktop

Step 2: Download Mendeley Reference Manager

1. Go to to download Mendeley Reference Manager 

Step 3: Install Web Importer

Step 3: Install web importer

Step 3: Install Web Importer

The web importer lets you import references, websites and documents from over 30 databases. You can find the option to install here

Select the version for the browser you prefer to use - it will load as an extension

screenshot of Mendeley extension



Save articles to your Mendeley Library as you browse.

Mendeley for iOS

Mendeley for iOS

The Mendeley Application is recommended as a companion app to Mendeley Web and/or Desktop (rather than standalone). The app seamlessly syncs with your cloud based library.

It is recommended if you have a large library to be connected to wi-fi before synchronising your library. All of your PDF's aren't necessarily downloaded when you sync your app but there are settings to change this if you require.

You can also download individual PDF's to read and annotate. Any annotation made in the app will be available next time as well as on other devices or computers. 

Mendeley can be downloaded from the app store. 

Importing documents

It is possible to add references to your library via your iOS app although Mendeley still recommends using Mendeley desktop as the preferred pathway.

The app allows you to add PDF documents into Mendeley once they have been opened in another app. To do this, simply tap on the 'open in' icon in the right hand corner of the screen. 

The app will then attempt to get the details of the paper to add to the reference information. This will only happen the first time the PDF is added to the library. 

NB. Internet connection is needed to gather the reference information so ensure that you are connected before adding a reference to your library.