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Readings Online User Guide

Adding Other Types of Material

When uploading content to Readings Online, there are three main types of material – journal readings, book readings and website readings.  Within journal and book readings there are also several “genres” to suit different types of material.  Selecting the right type of reading is important as it helps to generate a correct citation and manage copyright compliance.  This procedure explains how the different genres within journal and book readings should be used as well as how to handle types of material not included with the three main types such as films, music, and sound recordings.

Bills, Legal Cases, Legislation or Statutes

See Law Readings for Readings Online – a separate guide on uploading and managing law subject reading material in Readings Online.

Conference Papers and Proceedings

Treat as either a journal or book reading.  Conferences are listed as a genre under each type.  Can be linked to or one paper from one conference can be uploaded.  Complete proceedings should only be linked to, unless permission is obtained from the copyright owner – check with the ROL Service Officer.

See Adding Journal Articles or Adding Books & Book Chapters for more information

Films, videos and YouTube Clips

The software Readings Online uses does not currently allow audio-visual files to be uploaded.  Youtube clips and other online video content can be linked to – treat as a web reading.  Other film and audio-visual can be uploaded to Kanopy – depending on copyright restrictions or if permission is given by the copyright owner.  Once uploaded to Kanopy – a link can be made available via Readings Online.

 See Adding Links to Websites for more information.

Lecture Notes and PowerPoints Slides

Treat as a Book Reading – use Document under Genre.  See Adding Books & Book Chapters for more information.

Music – Recorded and Musical Scores

Music – Recorded

The software Readings Online uses does not currently allow audio-visual files to be uploaded.  Legitimate online music can be linked to – treat as a web reading.  Other music files can be uploaded to Subsonic under the music licence.  Once uploaded to Subsonic – a link can be made available via Readings Online.

 See Adding Links to Websites for more information.

Musical Scores

Treat as a Book Reading – use Musical Score under Genre.  See Adding Books & Book Chapters for more information.

Other Unpublished Material

Any other unpublished material not dealt with in this procedure should be treated as a Book Reading - use Document under Genre.  See Adding Books & Book Chapters for more information.  If unsure, consult with the ROL Service Officer.

Photographs and Images

Photographs and images included in a PowerPoint, for example as lecture notes should be treated as a Book Reading.  Use Document under Genre.  See Adding Books & Book Chapters for more information.

Photographs and images from a book should be treated as a Book Reading – use Book Excerpt under Genre and label as Graphic under Pages.  See Adding Books & Book Chapters for more information.

Photographs and images from a website should be treated as a Web Reading –label as Graphic under Pages. See Adding Links to Websites for more information.

Preprints and In Press Articles

Preprints are a manuscript version of a journal article that has been submitted to a journal and accepted but is still in manuscript form.  Preprints should be treated as a Journal Article – use Preprint under Genre.  See Adding Journal Articles for more information.

In Press or forthcoming journal articles have been accepted and will be fully formatted as a journal article. They will usually be submitted by the author.  They should be treated as journal article but it recommended that the publisher is contacted to confirm that there is no embargo period.

Reports and Grey Literature

Grey literature are materials and research produced by organizations outside of the traditional commercial or academic publishing and distribution channels. Common grey literature publication types include reports (annual, research, technical, project, etc.), working papers, government documents, white papers and evaluations. Organizations that produce grey literature include government departments and agencies, civil society or non-governmental organisations, academic centres and departments, and private companies and consultants.

Treat as a Book Reading – the Genre will vary depending on the material.  Report, Whole Book, book chapter, book excerpt or document may all be suitable.  See Adding Books & Book Chapters for more information.

Screenplays and Sound Recordings

Screenplays, plays and other dramatic works

Treat as a Book Reading.  See Adding Books & Book Chapters for more information.

Sound Recordings (including podcasts)

The software Readings Online uses does not currently allow audio-visual files to be uploaded.  Online sound recordings, including podcasts can be linked to – treat as a web reading.  Currently options for making a copy of sound recording available are limited.  Contact Readings Online for more information.

Theses and Manuscripts

Treat as a Book Reading – use Manuscript under Genre.  See Adding Books & Book Chapters for more information.