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Readings Online User Guide

Guide for academic staff using Readings Online.
 What can I do with Reading Lists?

Reading Lists allow you to:

  • manage course materials in the LMS and maximise the potential use of resources within copyright rules
  • set the duration for which readings are available to students, usually for no more than one semester or term at a time.
  • when the end of the teaching date is reached, the assigned status for a reading will change from ‘active’ to ‘expired’.
  • roll over and reuse them in a new teaching period. The roll over process is an opportunity to review access statistics for individual readings and to remove or replace readings that are no longer required. 

Note that when the end of the teaching date is reached, the assigned status for a reading will change from ‘active’ to ‘expired’.

Reading List options: create a new list or rollover an existing one

Once your LMS subject has been linked to the Readings Online database, you can either:

Whether you are creating or rolling over a Reading List, these are the top three buttons you will use throughout the process:

  • Click on " Add" to add readings
  • Click on " Unit Settings" to make changes to either faculty or citation style.
  • Click on " Back to Course" to return to the LMS

 

 

How to rollover an existing Reading List
1) Create a new reading list for the semester in your subject's LMS area

After you have clicked on the Readings Online menu tab on the left hand side, click on the Reading Lists drop-down menu at the top of the page and select New List (see below).

 

1 - Create new reading list


2) Select your option of a predefined or custom date range for the duration.

Next you have to set the date range for your reading list -- this will determine when your reading list will be made active (visible to students) and when it will expire (be hidden from students).

We recommend you use the appropriate predefined date range; these have been set up with term and semester dates in mind, as well as taking into account exam periods and potential assessment extensions as well as extended times before the semester starts to allow students to prepare for classes.

 

2. Select predefined or custom date range


3) Choose the original unit and reading list to be rolled over.

The third step is to select the existing reading list you want to roll over. Type in the unit code in the left search box and then select the correct reading list from the dropdown menu on the right.

 

3-Choose the original unit and reading list to be rolled over


4) Select the readings to be rolled over from this reading list.

Once you have selected the reading list you want rolled over, you can choose which readings you want rolled over. You can do this by using the tick boxes to the left of each reading, as well as using the buttons 'All', 'None', 'Expand all' and 'Collapse all' just above the readings on the top right.

 

4-Select the readings to be rolled over


5) When ready, click 'Create' to finalise your new rolled over reading list.

When you have finished selecting your readings to be rolled over, click create.

Note: If you have selected the grouped folders, your new reading list will display the same grouped folders. Otherwise, they will sit under the "Ungrouped readings" until you move them.

 

5 - Create

 

What happens next?

If the rolled over reading is a link to an electronic resource (?), it will be labelled ‘Active’ or ‘Pending’ depending on whether the availability period has started. Test that the online resource has been correctly linked by clicking on the globe icon.

If the rolled over reading is a PDF file (?), it will need to be reviewed for copyright compliance before the reading can become available to students. Once the reading has been approved, test the link to the PDF to check that the document opens correctly.

When readings are rolled over, a new version of the reading will take the place of the expired request in the content folder on the left hand side of the screen. The expired reading will be moved automatically into the Unit Library, where it can be left or removed by clicking on the trash can icon associated with the reading.

 

How to create a new Reading List
1) Create a new reading list for the semester in your subject's LMS area

After you have clicked on the Readings Online menu tab on the left hand side, click on the Reading Lists drop-down menu at the top of the page and select New List (see below).

 

1 - Create new reading list


2) Select your option of a predefined or custom date range for the duration.

Next you have to set the date range for your reading list -- this will determine when your reading list will be made active (visible to students) and when it will expire (be hidden from students).

We recommend you use the appropriate predefined date range; these have been set up with term and semester dates in mind, as well as taking into account exam periods and potential assessment extensions as well as extended times before the semester starts to allow students to prepare for classes.

 

2. Select predefined or custom date range


3) Skip the step below to roll over an existing Reading list

The third step is to select an existing reading list to roll over. Skip this step by clicking on "Skip",

 

3-Choose the original unit and reading list to be rolled over


4) Create your new Reading list

Next step is to create your new list by clicking the "Create" button.

 

Click on create button to create new list

5) Reading List successfully created

Once you click "create", a message in a green box will appear at the top (see below)

Reading list successfully created

6) Start adding readings to your new list

Now you're ready to start adding readings to your reading list! You can move on to Step 3. Adding your Readings

 

You're now ready to start adding readings to your list