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Readings Online User Guide

Guide for academic staff using Readings Online. Please contact the Readings Online team for more details.

 Getting started with websites 


You can include links to websites in Readings Online. There are no copyright restrictions on linking to material available via websites provided the website is legitimate. For more information see Identifying Legitimate Content.

  • Link rather than downloading where possible - If content is downloaded from the website then copyright restrictions will apply.
  • Avoid linking to websites that are only available to some users. For example, major newspapers such as The Age or The New York Times permit users to access a limited number of free articles each month before imposing a subscriber only paywall. As a result, not all students may be able to access the website.
Choosing the right form & adding item details:
Metadata guidelines for books, book chapters and excerpts
All resources should have proper citation details. To assist with proper citation, certain fields in the Readings Online form have been marked with an asterisk (*) to indicate that it is mandatory. This section contains an overview of what needs to be included for each field.

 

Quick tips
  • All fields should be completed using sentence case.
  • Capitalise the first word of sentences and all proper nouns. 

Required fields standard to all websites  

All fields should be completed using sentence case. Capitalise the first word of sentences and all proper nouns

Source Document (left of screen)

Adding a link to a website 


1. From the Readings Online page in the LMS subject, click on the Add drop down menu and click on the New website page option.

 

Figure 1 - Adding a Website Link to Readings Online


2. Under Availability, select the dates that the link will be active for.  Standard teaching periods are listed under Existing sessions.  Custom dates can be entered if required, for example for an intensive subject.

Figure 2 - Selecting the Availability Dates


3. Click Yes if a reading is required or No if it is not.  Include any notes for students in For Students.    Notes for the Readings Online team can be included in For Library.  Then click Submit.

Figure 3 - Flagging Required reading and adding notes for either Library Staff or Students


4. Enter the citation information for the website, ensuring that all required fields (marked with a red asterisk) are complete. The citation details can be cut and paste.  Ensure that all the fields are filled out correctly, following the Metadata guidelines for website readings

  • Word count is a mandatory field, so enter 100.

Figure 4 - Entering Citation Information for a Website


5. Review the data entered to make sure there are no errors or spelling mistakes before clicking on Submit


6. On the Readings Online home page, a green banner should appear advising that the request has been received and will be reviewed.  The new reading should appear in the ‘Ungrouped readings’ section of the screen at the bottom of the list.

If the reading does not appear click Refresh (or press F5) to view an updated screen. The reading will be labelled ‘Active’ or ‘Pending’ (if the availability period has not started). 

Figure 5 - Website Link Submitted to Reading List


7. Test the link to ensure that the link is directing users to the website correctly by clicking on the globe icon.

Figure 6 - view the reading for review


8. Click on the title to view the full citation and check that the citation is correct.

Figure 7 - Full Citation for a Link to a Website

Adding a copy of website material


 

You may wish to download a copy of material from a website and upload it to Readings Online, for example if the content on the website is dynamic and likely to change.  However, copyright applies when material is downloaded from a website and you will need to abide by those limitations.  Readings Online staff will review the content for copyright compliance.


1. Follow steps 1-3 from Adding a Link to a Website


2. Enter the citation information for the website, ensuring that all required fields (marked with a red asterisk) are complete. The citation details can be cut and paste.  Ensure that all the fields are filled out correctly, following the Metadata guidelines for website readings guide

Figure 1 - Uploading a Copy of Content from a Website


3. To upload the file – Under Kind click on File and then Click on Select a File.  Do not use the Locate option as there will be no reading available for students to access and this reading will be rejected by Readings Online staff.


4. Review the data entered to make sure there are no errors or spelling mistakes before clicking on Submit


5. On the Readings Online home page, a green banner should appear advising that the request has been received and will be reviewed.  The new reading should appear in the ‘Ungrouped readings’ section of the screen at the bottom of the list.

Figure 2 - Website Content Submitted to the Reading List

If the reading does not appear click Refresh (or press F5) to view an updated screen.

The reading will be labelled ‘Submitted” as the file will need to be reviewed for copyright compliance before the reading can become available to students.  Once the reading has been approved, usually within 24 hours, test the link to the file to ensure that the link is directing users to the full-text content correctly by clicking on the arrow icon (which will appear once the reading has been approved).


6. Click on the title to view the full citation and check that the citation is correct

Figure 3 - Citation for Content from Website Uploaded to Readings Online