Creating a Zotero online account allows you to sync your library to the cloud and access it on any computer.
Data syncing will share your library entries, notes, tags and links between your computer(s) and Zotero servers. You can also see your library online at Zotero.org There is no storage limit for data syncing.
File syncing will also share any attached files (PDF, audio, images etc). There is a storage limit of 300 MB per user, if your attachments are more than this size, your library will no longer sync between devices. You can purchase additional storage from Zotero, or look at alternative methods to share your files across devices further down this page.
Now any time you save anything, it will sync with the Zotero online.If you login to Zotero on a computer that isn't your own, you can set up syncing temporarily. Unlink your library after to ensure no one else can access your library
To use the group function you must set up an account at Zotero.org.
Find out more about how they work on the Zotero Groups page. Join existing groups by searching for other members or group names, or create your own group to share references with other.
You can customise the privacy and edit access level of your Zotero groups.
Zotero offers many export options for your references. Select multiple items in the centre column, or select a collection in the left hand column.
After selecting the items you want to export:
Reports are simple HTML pages that give an overview of the item metadata, notes, and attachments of the selected items. You can print them, post them to the web, and email them. After selecting the items to include in your report:
Reports are sorted alphabetically by title. For options on customising your reports, see the Zotero Reports Documentation.
You can quickly generate a reference list in Word by highlighting a selection of items in your Zotero library and dragging and dropping (or copying with Ctrl-Shift-C) into an open Word file. Holding Shift while you drag and drop (or using Ctrl-Shift- A) will export citations or footnote style references.
To choose the Citation Style for Quick Copy output, go to Zotero Preferences > Export and choose your style from the dropdown menu.
Associated PDFs or shapshots of webpages can be added to Zotero as a local copy, or you can link to a version saved elsewhere.
To create a new item with a link to a PDF:
To add links to documents saved elsewhere to existing records:
University of Melbourne students have 1 TB of cloud storage available via their University OneDrive account and unlimited storage with your institutional Google Drive Account. The Zotfile plugin lets you choose where to store your attachments instead of on the Zotero servers. Plug in installation instructions are in the Plugins section of this guide. After installing Zotfile:
Within the General Settings tab, under Location of Files, click 'Choose' to add your folder location.
If you already have PDFs attached to items in your library, right clicking on them and choosing "Manage Attachments' > 'Rename' will move them to this new location.
Note: We do not recommend saving your Zotero library base directory in a cloud storage location as there is a risk of corrupting your library. These instructions are only for storing PDF attachments in a custom location.
With Zotfile installed, you can push selected readings to your tablet or mobile device.
You can select from additional options in this box to manage versions of files between your tablet and PC.
To send PDFs to your tablet or mobile:
The PDF will be available in the sync folder you have set up. You can annotate and highlight your readings and send them back to your main Zotero library.
To retrieve PDFs from your tablet or mobile:
This will integrate the file back into your main library and collections. You can also extract any highlighting or comments you've made in the file by selecting 'Extract Annotations'. This will be added to your item record as a note.