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Research impact for Education: a self-help guide

6 important researcher profiles

6 important researcher profiles

  • It is important for University of Melbourne academic staff to engage with Minerva Elements, their own space in the institutional research management system. User guide to engage with Minerva Elements are all available in the Research Gateway. You can also find video demonstrations.
  • In addition all researchers should regularly engage with their own ORCID profile that will stay with them through their publishing career.
  • It makes sense to add all the important additional researcher profiles. Academics will become aware what is most useful and important within their own discipline and publishing context.

Maintaining ORCID

Maintaining ORCID

An important piece of equipment needed by all research active researchers is an ORCID. You will need to create one at about the time you submit your thesis for examination or write your first peer reviewed publication.

Here are some important considerations about how you could maintain your ORCID.

Registration of your ORCID is just the first step. To fully benefit from ORCID, you need to use your ID. To make effective use of ORCID, you can make 'trusted connections' between yourself and your professional activities and affiliations, which then let you benefit from easier information sharing, reduced manual entry in forms, and improved search and discovery in many research information databases, such as Minerva Elements.

It is easy: just sign into your ORCID account when an organization asks you to connect your iD and give them permission to update your record. For example, a journal can add information about your authored publications. You can also easily add information yourself to further enhance your record. Chat to your librarian if you need support.

Distinguish yourself - and be in control of how your work is represented - by using your ORCID iD!

Easily link your ORCID with Minerva Elements


Keep a publication-list

Keep a publication-list


Researchers have a choice of reference managers they can use. The steps for Zotero is provided below. Any suitable reference manager can be used to maintain the same process of recording a list of publications.  Below this box follows a list of suitable reference management subject guides to consult. 

Zotero is a reference management system. It can be used to maintain and manage a list of your publications as you have them published. You can then do a couple of things with that list, such as upload your publications to Minerva Elements the publication management and reporting system. You can also upload a list of added publications to your ORCID profile periodically - if they are not linked with ORCID already via CrossRef, Scopus or Web of Science.

Zotero includes native support for .bib (BibTeXt format). This is the file format required when importing references manually to ORCID and is also used in Google Scholar. This makes Zotero a smart choice for researchers wishing to manage their publication list and managing their list of publications [works] in ORCID. In addition, it is a very intuitive reference manager - easily learnt by a broad range of researchers.

Even when you are already committed to another reference manager such as Endnote - it doesn't take much additional time or effort to create a Zotero library just for this purpose. If you get stuck you can even speak to your librarian.


Importing publications from Zotero to Minerva Elements

Export from Zotero

  1. Load Zotero onto your computer, following these instructions
    • Download both the desktop application and then create a Zotero account
    • Register for your own Zotero account, so it allows everything you create to be linked to your cloud account
    • Also get a browser connector, to enhance your ability to easily add additional publications using this functionality
  2. Create a Zotero collection specifically for your own publications and keep on adding the metadata (publication information) for each of your publications into this collection as they are published. You can then later drag these to 'My publications' for additional functionality.
  3. Once you are ready to export your publications for reporting purposes in Minerva Elements, click on the 'name of your publication' collection in the left tree folder, right click, and click 'export collection'. Make sure to select 'RIS' as the format to use. Take a note of the file location so you could easily locate the file later on.

Import to Minerva Elements

  1. Login to Minerva Elements
  2. At the Home 'menu', select 'Manage' publications, and import the saved .RIS file
  3. Upload and import the .RIS file as the "Reference Manager/Endnote" file type.
  4. Review the imported citations because the data may not be completely correct. A common problem is in the citation type; there may be confusion in records between book chapters and books, articles and conference proceedings, and so on.

Find further information in these reference management guides 

Add publications - ARC RMS

The on demand course for Research Outputs and the ARC RMS is available for your review in My Research Career.

Add your publications - ARC RMS

Follow the instructions on page 9 of the ARC RMS Research Outputs in RMS—Instructions for adding Research Outputs to your RMS Profile guide.

  • In many cases it works well to link publications in the ARC RMS via the use of the ORCID
  • DOI-retrieval offers a handy alternative way to add publications
  • In some cases it may work better to create a BibTeX file with the relevant publications.

Some references can only be added using manual entry methods (e.g. if they are in press). Follow these instructions to enter then correctly.

Additional tips for linking publications to a grant application

  1. Add publications to your RMS profile by either
    • linking your ORCID account and importing research outputs from ORCID
    • Importing research outputs from DOI
    • Importing Research Outputs from BibTeX
    • Manually adding Research Outputs

Note: a range of methods may be required

  1. Now add Grant ID information in the Personal Profile - Research Outputs section for each relevant publication (See p.13 of the Research Outputs User Guide)
  2. Next enter your proposal to edit and add the relevant publications
  3. Cut down the outputs to 100 if you have more than 100 publications.
  4. Create a PDF document of your publications to first check how they are displayed (Harvard Author-Date style is used in the ARC RMS - see Recite Harvard) - See p. 19 of the Research Outputs User Guide for variations.
  5. Rank the top ten publications for the specific grant application - See p14 of the Research Outputs User Guide for information on searching for publications.
  6. Now select (check) the relevant outputs for the application.

Part F - Research Opportunity and Performance Evidence (ROPE)

Listing including ten career-best research outputs

  • This data is populated from the 'Research outputs' section in the RMS profile for F19 (See pp.36-38) of LP20 Instructions to Applicants
  • Research outputs are organised under these headings:
    • Ten career-best research outputs (do not repeat them elsewhere)
    • Authored books
    • Edited books
    • Book chapters
    • Refereed journal articles
    • Fully refereed conference proceedings
    • Additional research outputs
      • Includes Major research reports
      • NTRO
    • No more than 100 research outputs are listed
    • To indicate ten career-best outputs, rank numbers 1-20 (ranking column)
    • To indicate research outputs that are relevant, tick the 'relevant' checkbox which adds an asterisk against the research output
    • See pp.9-13 of the Research Outputs User Guide
    • Additional research outputs can also be added using 'Unspecified citation type' (i.e. exactly the way you input them (Free form citation) - but only available for "Additional research outputs" - All other citations will output in HARVARD format. See page 11 of Research Outputs User Guide.